Contracts Service Specialist

Posted: 03/25/2025
Purchasing

As infrastructure critical to the region’s growth and prosperity, BNA is a vital asset for Middle Tennessee and serves as a gateway to Music City and beyond. According to a recent State of Tennessee study, in 2019 alone, BNA generated more than $9.9 billion in total economic impact. BNA supported more than 76,000 jobs in the region and produced more than $443 million in state, local and federal taxes. BNA receives no local tax dollars. For more information, visit flynashville.com. Follow us on Facebook: @NashvilleInternationalAirport, Twitter: @Fly_Nashville and Instagram: @FlyNashville. Learn more about BNA® Vision, our growth and expansion plan for the airport, at BNAVision.com.

  Hiring Process:

  • Apply online
  • Interview(s)
  • Offer
  • Ten (10) year background check, including criminal history check, credit check, motor vehicle check, pre-employment drug screen and breath alcohol test
  • Onboarding

 

 Benefits:  

  • Deferred compensation plans
  • Educational Assistance
  • Health, Dental, Vision, Life, Disability Insurance
  • Health Screenings
  • Paid Holidays
  • Annual/Bereavement/Military Leave

Accepting Applications until filled

Starting Salary Range $43,573 - $59,283

Job Summary: The Contracts Service Specialist supports activities involved in the purchase of goods and services for the Nashville International Airport.

Essential Job Duties: 

  • Prepares, issues and facilitates the competitive solicitations for goods and services, construction and professional services with the goal of obtaining the best value consistent with company needs.
  • Chairs the solicitation vendor selection committee process as needed.
  • Facilitates meetings related to solicitations including pre-proposals, vendor interviews and post award debriefings.
  • Obtains and evaluates vendor quotes for goods and services related to Informal Requests for Quotes.
  • Posts and updates business opportunities to the Nashville International Airport website and the Metropolitan Nashville Airport Authority (MNAA) e-Bidding platform (Aerobidz).
  • Prepares and processes competitive solicitation award documents.
  • Prepares purchase agreements and purchase orders in the enterprise resource planning (ERP) system.
  • Updates master project listing as needed.
  • Utilizes the MNAA digital signature service (DocuSign) to execute contract and other procurement related document approvals.
  • Supports MNAA's commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE).
  • Maintains regular and on-time attendance.
  • Follows all safety regulations.
  • Performs other duties as assigned.

Knowledge, Skills, Abilities and Other Characteristics: 

  • Contract Management: Knowledge of the principles and practices of contract preparation, costing, auditing, management, and administration.
  • Purchasing: Knowledge of the principles, practices, laws, and regulations related to purchasing.
  • Procurement Software: Skill in using procurement systems and software such as Microsoft Dynamics AX system.
  • Contract Compliance: Knowledge of contract compliance for Disadvantaged Business Enterprise (DBE) program, Small, Minority and Woman-Owned Business
  • Enterprise (SMWBE) program, and related federal, state, and local regulations.
  • Customer Service: Skill in providing customer service, including listening to customers' needs, identifying customer solutions, assessing quality of customer services, and evaluating customer satisfaction.
  • Managing Workload: Skill in organizing and prioritizing work, handling multiple responsibilities, and meeting deadlines.
  • Communication: Skill in communicating effectively at all levels of the organization and with stakeholders, both orally and in writing.
  • Conflict Management: Skill in managing conflict and identifying effective and mutually beneficial solutions to the sources of conflict.
  • Microsoft Windows: Skill in using the Microsoft Windows operating system.
  • Microsoft Office: Skill in using Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint.
  • Office Equipment: Skill in using standard office equipment such as telephones, copy machines, scanners, multi-functional printers, and fax machines.
  • Relationship Building: Skill in establishing and maintaining effective and professional working relationships with others.
  • Teamwork: Skill in working with others as a team while taking responsibility for outcomes.
  • Adobe Acrobat: Skill in using Adobe Acrobat software.
  • Negotiation: Skill in bargaining effectively with others to resolve conflict or achieve results.
  • Written Comprehension: Ability to read and understand information and ideas presented in writing.
  • Written Expression: Ability to use words and sentences in writing so others will understand.
  • Dependability: Acts reliably and responsibly with others.
  • Flexibility: Adapts to a changing work environment, including organizational needs and pace of work.
  • Independence: Develops one's own ways of doing things, guides oneself with little or no supervision, makes independent decisions, and depends on oneself to get things done.
  • Learning: Displays a willingness to quickly acquire knowledge relevant to the job.
  • Professionalism: Demonstrates professional behavior and appearance in all situations.
  • Ability to obtain and maintain a Security Identification Display Area (SIDA) badge.

Qualifications: 

Required: 

  • H.S. Diploma or equivalent. 
  • 2-4 years of purchasing or related experience. 

Preferred:

  • Associate's Degree
  • 4-7 years of purchasing or related experience. 
  • Purchasing Certification (within 1.5 years after hire)

Contracts Service Specialist
Metropolitan Nashville Airport Authority